Lutherock Confirmation Camp

Lutherock Confirmation Camp for 2010:

Dear Confirmation Leader:

WE ENCOURAGE YOU TO READ ALL INFORMATION BELOW.
We have made many changes to the pricing and policies.

Here’s the information you need to register for Confirmation Camp 2010 at Lutherock! Please read the information below and use these links to download the needed paperwork.

• Confirmation Camp Information 2010 (this letter)
• Camper Health Form and Waiver for 2010
• Camper/Parent Information Letter for 2010
• Expectations of Leaders
• Scholarship Form
• YOUTH registration form
• ADULT registration form
• REGISTER ONLINE

Other general camp information (directions, packing list, etc.) can be found here.

Look below under "Registration" for links to download registration forms.

For information about Lutherock Outdoor Adventure Programs (OAP) for groups, click here.

REGISTRATION:

Please use the confirmation camp forms ONLY for those participating in confirmation camp. For other summer programs, please use the forms online or in the summer camp brochure Thank you!

While we prefer that you ask each of your camper/chaperone families to register online, we will still accept mailed in registrations. However, please note that we are looking at offering discounts in the future for online registration submission, so you may wish to start looking at that this year if it is something  you'd be interested in when applicable.

If you are using regular post mail to register for confirmation camp, download the form and fill in as much as possible before giving it to the parents to complete. Then collect the forms and payment to mail in together. PLEASE make sure that each congregation's registration forms (for all campers, leaders, and family members staying with leaders) come together in one envelope with the cluster name (if applicable) on EACH piece of paper. You must submit a separate form for each youth and adult participant. Please INCLUDE A LIST of the AMOUNT TO CREDIT EACH PERSON along with ANY CHECKS! THANKS!

• Download the YOUTH registration form
• Download the ADULT registration form

If you are registering online, you will need to pay deposits or full payments with a MasterCard or Visa.

Click here to access the online confirmation camp registration.

If parents are registering their children, make sure they know the name of your cluster. To avoid delay with your confirmation email, we recommend you check with your email provider to approve any email ending with @lutheridge.com, @lutherock.com, or @llmi.org.

No spaces are held for campers or leaders without a registration form and either a deposit or full payment. Telling your coordinator how many youth you are bringing does not hold space for you or them.

ALL REGISTRATION FEES ARE DUE THREE WEEKS
BEFORE YOUR CAMP SESSION BEGINS!

Confirmation of an online registration will be sent to the email provided on the online registration, and access to the following documents will be made available on the registration completion page:

• Camper Health Form and Waiver (this form is due to us by May 1st at the latest)
• Medication Form (bring this form to camp along with any medications)
• Camper/Parent Information Letter which includes a packing list (and what not to bring)

Those registering by the US Postal Service will get this information by the US Postal Service or email EXCEPT for the health form (unless upon request). The form has been provided above, in the summer camp brochure, and online. To be better stewards of resources, we are looking to you to help with disseminating this form out so we do not have hundreds of unused, unneeded copies of the health form at the end of the summer. The health form is a 4-page document, and all 4 pages need to be submitted by the May 1 deadline. Please be sure to send the form out to parents in a timely manner as they will need the time to meet the May 1 deadline.

Again, those registering online will get this information by email with a link to the documents listed above. PLEASE CHECK TO MAKE SURE YOUR PARENTS HAVE THIS INFORMAITON! Online registrations will not be sent a confirmation via the US Postal Service.

HEALTH FORM AND WAIVER:

Each camper MUST have a health form and waiver signed by a parent/guardian to be able to participate in camp activities. ALL health forms must either have the Physician's Exam completed or a health exam addressing the same questions dated within 2 years of the child's camp week. We do not want incomplete health forms submitted and reserve the right to mail them back.

Please be sure all required sections are signed and complete before sending them to us. The health form and waiver must be turned in to the Registration Office by May 1, 2010 . Pre-camp screening of these 3,000+ forms is a requirement of the American Camping Association (ACA). Review the forms to see if there are any special needs of which you need to be aware and to ensure that the form is complete and signed where required. We recommend that you make copies of all the health forms before you send them in and to bring those copies with you to camp.

We cannot accept a camper into our care until the properly signed 2010 Health Form and Waiver has been screened by LLMI staff. A PDF version of the Health Form can be found at the top of this page or here.

MEDICATION FORMS:

If your campers are bringing prescription medications to camp, make sure the parent/guardian fills out the Medication Form and brings it to camp with any medication in the original container. We will not be able to accept medications in other containers. To avoid problems or delay at camp check-in, we suggest you check this prior to leaving home. The person authorized to bring the child to camp may fill out this form if a parent forgets or is not available. A PDF version of the Medication Form can be found at the top of this page or here.

ROOMMATE REQUESTS/ASSIGNMENTS:

If possible, roommate requests are honored within the same confirmation cluster and/or congregation. Campers may not request more than one roommate. The same two names should appear on both registration forms. This helps us to know that it is "okay" with both families for the campers to room together. Groups of four WILL BE SPLIT. If you have suggestions for campers who should or should not be housed together, please give Van the information at least two weeks prior to your camp week.

LEADER HOUSING:

Housing for adults is on a first-come, first-served basis. PLEASE BE AWARE that space for single rooms is seldom available on-site. Please indicate if you MUST have a single room. Otherwise, a roommate may be chosen for you, if a preferred roommate is not listed. We will contact you if we are unable to accommodate your "must have" single room request so you can choose to make your own alternate housing arrangements off-site.

RATES FOR 2010 (NEW RATE STRUCTURE THIS YEAR):

Confirmation Camp Camper:
Note: Rates below is if fee is paid IN FULL by the end date listed in each row.

 

Confirmation Camp Leader* staying in Crow's Nest:
Note: Rates below is if fee is paid IN FULL by the end date listed in each row.

 

*The spouse of a Confirmation Camp leader may share the leader's room and eat all meals for the same rate as the leader (if housing is available).

The cost for children of leaders staying with them in the same room is as follows:

 

SCHOLARSHIPS:

Scholarships: In order to ensure all may participate in LLMI programs, regardless of financial need, scholarships are available. All scholarship forms postmarked or faxed by February 1st will be processed and parents notified of the scholarship amount by March 10th so the early rate deadline my still be met. To download a printable version of the scholarship form, click on the link located at the top of the page or click here.

We appreciate your partnership in this important learning ministry. We want your week at Lutherock to be the very best that it can be! Please let us know if you have any questions or concerns, or if we can be of help to you in any way as you prepare for Confirmation Camp.

God’s Peace,

Van Van Horne; Lutherock Program Director ext. 303
(Questions or information about campers or program)

Kara Ridenhour; LLMI Reservations Assistant ext. 304
(Questions about registration, health forms, money, or adult lodging)